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TERMS AND CONDITIONS

(For the most up to date terms, please visit our web site at www.hamdenrotaryclubtours.org/terms-conditions/)

Deposits and Payments: A deposit of $1700 per person should be made immediately to secure your space. Please make checks payable to Hamden Rotary Club Tours. All prices posted on our website reflect a 3 1/2% discount for check payments. If paying by Visa, Mastercard, Discover or American Express the discounted price will not apply.

The Price and What it Includes: When traveling on one of our tour itineraries, including our air, we provide free transfers of persons and baggage between the airport and our hotels. Tipping is also included for meals and parties included in the itinerary except cruises and cruise tours (unless expressly included). All prices in our brochure reflect a 3 1/2% discount for check payments. If paying by Visa, Mastercard, or American Express the discounted price will not apply. Please note that tour prices change in accordance with Rotary Registration increases.

RI Convention Registration: is included in your tour cost based on a Rotarian couple as defined by Rotary International. Non-Rotarian couples will be charged accordingly. Badges and documents will be delivered to our Honolulu hotel. Costs of Host Committee or RI Ticketed Events are not included. However, we will take orders for the RI Ticketed events as part of your registration and these will be billed accordingly. In addition, we will provide links to the order information for Host Committee events.

Travel Insurance: Tour cancellation/Interruption Insurance is highly recommended. Ask your tour planner for an application.

Minimum Group Size: All tour prices are based on a minimum of 20 passengers.

Changes to Tour Itineraries: Hamden Rotary Club Tours is entitled to make any changes, modifications, or deletions, with respect to the tour program described in the itinerary, if said alterations are considered necessary for the group’s comfort and welfare

Meals included as indicated: B= Breakfast, L= Lunch, D= Dinner, CKTL= Cocktail Reception.

Single Reservations: Single reservations require an additional charge as indicated in tour pricing.

Final Payment: Payment of the final balance in US Funds is due by January 17, 2020.

Not Included: Any items of a personal nature, meals not specifically listed, telephone calls, laundry or incidental hotel charges.

Air Transportation: Airfares may be specially negotiated group contracted fares. In most cases, you will accrue frequent flier mileage credit. Should you not be able to accrue mileage credit we will notify you at time of booking. Please note that some carriers charge for seat assignments and baggage. These costs are NOT INCLUDED and are the passenger’s individual responsibility. Should you desire First or Business Class transportation we will be happy to arrange it for you at a supplemental cost.

Baggage: For those passengers on a pre or post tour, please limit yourself to one regular size suitcase and one carry-on bag. All others please limit your luggage, but bear in mind that any airline-imposed baggage fees are NOT INCLUDED and are the passenger’s responsibility.

Travel Documents: A signed, valid through January 2021 passport is required for all tour itineraries.

Cancellations: must be made in writing to Hamden Rotary Club Tours, 5311 Benito Court, Bradenton, FL 34211

From time of deposit until January 17, 2020 a $750 per person penalty will apply plus any applicable air fare costs. From January 18, 2020- March 2, 2020 a 25% penalty will apply plus any applicable air fare costs. From March 3-March 31, 2020 a 50% penalty will apply plus any applicable air fare costs.  From April 1, 2020 on a 100% penalty will apply plus any applicable air fare costs.

Refunds: Once your trip has commenced, no refund can be given for missed transfers, sightseeing, accommodations, services, meals or voluntary absence from a tour.

Responsibility: Each passenger making reservations for or participating in any of the Hamden Rotary Club Convention Tours understands and agrees to all terms, conditions, and limitations set forth herein.  In endeavoring to make arrangements with various persons, firms, and corporations, for the services and accommodations described herein, the Rotary Club of Hamden Foundation, Inc. and/or Bokoff Tour and Travel Services, LLC act strictly as agents for the air carriers. In the case of air transportation, and agents for the tour operators, in the case of all other services, Bokoff Tour and Travel Services, LLC and the Rotary Club Of Hamden Foundation, Inc., as agents, shall not be responsible for or liable for,  and expressly disclaims any responsibility for, any costs, injury, expenses, or damage to person or property which results directly or indirectly from any act, whether negligent or otherwise, of commission or omission, including but not limited to delays of any person, firm or corporation, which is to, or does provide products or services in connection with these trips, including but not limited to transportation, (whether by land, air or sea) lodging, food and beverage, entertainment, sightseeing, luggage handling, tour guiding, or escorting. Bokoff Tour and Travel Services, LLC or the Rotary Club Of Hamden Foundation Inc. reserves the right to decline, accept or retain at any time for any reason, any person as a participant on these tours.

Hamden Rotary Club Tours are not sponsored by or affiliated with Rotary International. All travel arrangements have been planned and organized by Bokoff Tours and Travel, LLC, acting as agents for the airline carriers, tour operators, and other vendors supplying services for these tours. Neither Rotary International or the Rotary Club of Hamden Foundation, Inc assumes any liability or is providing any services with respect to these tours.

BOKOFF TOURS AND TRAVEL, LLC • 5311 Benito Court • Bradenton, FL 34211  • Toll-Free 844-768-2799